JOB SUMMARY:

Reporting to the Controller, the Senior Accountant is responsible helping the College maintain a strong system of internal control, administer the processes needed to make timely payments to vendors and students, and ensure the College’s statutory compliance

KEY RESPONSIBILITIES:

Workflow Oversight

• Ensures compliance with the College’s procurement policies and procedures (contracts policy, vendor selection form, purchase requisition/order, as applicable).
• Regularly monitors the Concur Invoice software to prevent workflow interruptions (e.g., assigns unassigned or pending invoices to the appropriate individual so they will progress through the system).

Invoice Processing

• Reviews vendor invoices and employee expense reports entered by university departments into the Concur Invoice software for proper documentation, account coding, and approval by the appropriate, authorized individual(s).  (With respect to account coding, ensures that the College’s capitalization policy is followed.)
• Initiates imports of the invoices in the Concur system into the Ellucian ERP (enterprise resource planning) software.  For wire transfer requests submitted to the Business Office, performs a manual voucher process within the Ellucian ERP.
• Generates a voucher register from the Ellucian ERP and provides it to the Vice President – Finance and Administration for review and approval.

Payment Processing

• Once a week, prepares a payment run of checks, ACHs and wire transfers in the Ellucian ERP system for both accounts payable items and student account items.
• Creates an ACH file that is uploaded into College’s bank portal and sets up wire transfers in the portal.
• Prints and mails physical checks generated in connection with the payment run.
• After the payment run, uploads a “Positive Pay” file to the bank.

Month-End Accounting

• Reviews expense accounts at the end of each month to determine accruals and reclassifications to prepaids needed and make entries to record them in the general ledger.
• Generates a monthly Accounts Payable ledger and reconciles the total to the general ledger control account balance

Ongoing Services

• Promotes continuous improvement in expenditure processes/procedures by providing resources and organizing training events for the College’s departments.
• Maintains the vendor database, including up-to-date W-9s, ACH information, etc.
• Researches and resolves invoice and payment issues.
• Provides expenditure related documentation for audits, grant reporting, etc.
• Completes credit applications as needed.
• Manages off-site archives of physical files.
• Performs other duties as assigned.

Statutory Reporting

• Prepares and submits annual filings of Form 1099s, abandoned property reports, and sales taxes returns.

Management

• Oversees the work of one Staff Accountant

SKILLS/REQUIREMENTS:

• Conscientious and assertive, skilled both in executing tasks and in working with people.
• Strong experience and competence in working with an ERP system and other technologies.
• 5+ years relevant experience.

EDUCATION:

Undergraduate Degree in Accounting Required

Salary starting at $90,000.00